ST. JOHN’S COLLEGE ALUMNI ASSOCIATION,
UNIVERSITY OF HONG KONG LIMITED
(Incorporated in Hong Kong with limited liability)
NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN THAT the Annual General Meeting of St. John’s College Alumni Association, University of Hong Kong Limited (the “Association”) will be held at the place and time and for the purposes as follows:
Date : Friday, 21 September 2012
Time : 7:30 p.m.
Venue : St. John’s Bar, St. John’s College, 82 Pokfulam Road
Purposes:
(a) to receive and consider the audited financial statements for the year ended 30th September 2011 together with the reports of the Directors and Auditor thereon (For details of the report, please refer to AGM 2012 under the forum section of www.sjcaa.org.hk);
(b) to elect director(s) if any and re-elect retiring directors; and
(c) to re-appoint the Honorary Auditor.
By Order of the Board of
ST. JOHN’S COLLEGE ALUMNI ASSOCIATION,
UNIVERSITY OF HONG KONG LIMITED
Chiu Sung Tak, Vincent
Chairman
Hong Kong, 22 August 2012
See also notes as follows.
Notes:
1. A member of the Association entitled to attend and vote at the Annual General Meeting may attend by proxy and, in the event of a poll, to vote in his stead. A proxy need not be a member of the Association.
2. In order for it to be valid, the form of proxy must be deposited at or fax to the office of St. John’s College at 82 Pokfulam Road, Hong Kong (fax no.: (852) 2817 5624) no later than 5:00 p.m. on 18 September 2012.
3. All members (excluding honorary members) are eligible for nomination and appointment as a Director. If you would like to propose any qualified person for election, please lodge at the office of St. John’s College (i) a notice in writing signed by you and two other proposers and (ii) a notice in writing signed by the person to be proposed of his willingness to be elected not less than 7 days (inclusive of the date on which the notice is given) before the date of the meeting (that is, on or before 14 September 2012).
Form of Proxy for the Annual General Meeting
to be held on Friday, 21 September 2012 (the “Meeting”)
I, ___________________________________ (full name), of ____________ (contact no.) being an ordinary or a life member of St. John’s College Alumni Association, University of Hong Kong Limited (the “Association”) hereby appoint _________________________________ (full name) to be my proxy to attend and act for me at the annual general meeting of the Association to be held at the St. John’s Bar, St. John’s College, 82 Pokfulam Road, Hong Kong on Friday, 21 September 2012 at 7:30 p.m. (and at any adjournment thereof) and to vote at the meeting (and at any adjournments thereof) for me and in my name as my proxy thinks fit.
Signature: _________________________
Date: _____________________
Notes:
1. To be valid, the form of proxy must be deposited at or fax to the office of St. John’s College at 82 Pokfulam Road, Hong Kong (fax no.: (852) 2817 5624) no later than 5:00 p.m. on 18 September 2012.
2. Any alteration made to this form of proxy must be initialed by the person who signs it.